Job Description

General Summary:

The Seasonal Artistic Assistant provides support within the Artistic Department for performances at Jacobs Music Center, The Rady Shell at Jacobs Park, and other venues as needed.

Essential Responsibilities:

• - Support the Artistic Department, primarily in Artist and Tour servicing areas such as:

• ensuring dressing rooms are stocked and configured per rider specifications,
• guaranteeing artistic supplies are kept clean and in order (may include towel laundering as needed), and,
• rehearsal and concert duty,
• facilitation of ancillary tour needs such as merchandise sales setup and VIP experiences.
• - Assist with light running duties which may include:

• transporting artists in the Symphony’s golf carts, and
• running errands around our venues and town (mileage will be reimbursed if personal vehicles are used).

- Perform administrative duties such as:

• chaperoning artists for private practice needs,
• recording and disseminating meeting notes,
• scheduling meetings and calls,
• making reservations for travel or dining needs,
• shopping for hospitality items,
• coding expense reports,
• preparing itineraries and other documents,
• proofreading written materials, and
• performing personnel management tasks such as data entry and document filing.

• - Utilize ArtsVision, our artistic planning software, as needed to assist with itineraries and other planning tasks.
• - Other duties as assigned.

Qualifications (Knowledge, Skills, Abilities):

• Experience in customer service is preferred.
• Musical training and experience (instrumental or vocal) is preferred.
• Must have adaptability and a willingness to take direction.
• Must take initiative in navigating time-sensitive situations.
• Ability to be comfortable and confident in meeting and conversing with new people, given the diverse and ever-changing touring personnel encountered.

General Requirements:

• A valid driver's license.
• Must meet state minimum age for purchasing alcoholic beverages (21 years of age).
• Regular, pre-determined attendance for numerous evening and weekend work shifts when scheduled.
• Availability to work regular business hours, in addition to nights, weekends, and overtime as required for concert coverage.

Working Conditions:

• Work locations will be indoors and outdoors dependent on tasks at hand.
• Normal office working conditions: sitting at a desk and computer terminal for long periods of time, typing and computer work, light to moderate lifting.
• Normal backstage working conditions: standing for long periods of time, light to moderate lifting, noisy atmosphere.

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