Job Description

Role Description

Manages all scheduling and timekeeping functions for WVU Medicine’s Staffing Solutions Program, currently an internal resource pool of nurses and surg techs that travel to any hospital system-wide to fill critical staffing needs. The successful candidate will be organized, detail oriented, and a strong communicator who is able to manage multiple commitments at one time to hit payroll deadlines. This position includes receiving and responding to communication outside of normal business hours, as well as working every other Sunday as needed to prepare for payroll sign off.

Qualifications

• High school diploma or equivalent plus 2 years of experience working with payroll, timekeeping or scheduling of hourly employees.
• Experience using Kronos for scheduling and timekeeping (preferred).
• Experience working in a healthcare setting, specifically with nurses and surg techs (preferred).

Requirements

• Handle timekeeping functions, including obtaining, entering and posting schedules, managing time off requests, coding hours to the correct cost centers, and ensuring accuracy with high attention to detail.
• Ensure all incentives are tracked, entered, and updated according to each facility’s offerings.
• Monitor, calculate, code and submit stipends.
• Sign off on timecards and ensure that employees’ hours are recorded correctly.
• Investigate payroll discrepancies and submit historical corrections as needed.
• Manage and oversee transition to new scheduling and/or timekeeping applications.
• Communicate effectively with staff, colleagues, onsite managers, etc through various channels, including phone, email, and text.
• Maintain open lines of communication with staff to manage schedules, answer inquiries, and follow up on timekeeping-related issues.
• Collaborate with cross-functional teams and share documents efficiently to ensure coordination across departments.
• Maintain and update tracking spreadsheets, ensuring all data is up to date and accurate, with proficiency in Excel (e.g., using filters, organizing information).
• Organize multiple tasks and deadlines related to timekeeping, schedules, and follow-ups, ensuring timely completion of all responsibilities.
• Develop a system to track email and text communication to ensure no messages are missed or overlooked.
• Take ownership of your role, drive initiatives, and respond proactively without needing prompts from others.
• Ensure all responsibilities are executed with high levels of efficiency, organization, and attention to detail.
• Schedule time appropriately to ensure all deadlines for scheduling and payroll are met.

Benefits

• Scheduled Weekly Hours: 40
• Shift: Exempt/Non-Exempt
• Location: United States of America (Exempt)

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